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Form SS-4 Minnesota: What You Should Know

Employer ID & Tax Identification Number Employers that are registered as a Federal employer will have the Employer ID (tax identification number) and Employer Tax ID number. The Federal Employer Tax Identification Number is for the reporting of the amounts reported to the Internal Revenue Service by the Minnesota employers and to the United States Department of the Treasury for tax collection and reporting. The Employer Tax Identification Number can be used to identify the employer for any purpose other than withholding federal taxes. The Federal Employer Tax Identification Number (EIN) is used by the Internal Revenue Service, the Minnesota Department of Employment & Economic Development, the Department of Revenue and other state departments of revenue, for all purposes other than withholding federal taxes. This includes reporting on the State Tax Payment Card. For most employees, the Employer ID and Employer Tax ID number is a required tax identification number or EIN. However, it may not be immediately clear that it is your Employer ID and Employer Tax ID number. This will be the case if you file quarterly tax returns, if you are an employee of the Minnesota Department of Employment and Economic Development, and if you have more than one person holding your Employer ID and/or Employer Tax ID number. It may also be the case if you work for an entity that is not subject to Minnesota state taxation, but that is required to keep accurate records of employees' and employees' employer information. In the absence of Minnesota state taxation, the Employer ID and Employer Tax ID number may not be immediately clear how the information for you should be used. For example, an employee who is the owner of a sole proprietorship will have to file a tax return with the Minnesota Department of Revenue even though that person is exempt from Minnesota state tax. Some workers may also file annual tax returns regardless of their state of residence. If you do not need an EIN to use the Employer ID number or Employer Tax ID number, you do not have to file with the Minnesota Department of Revenue. The Employer ID and Employer Tax ID number are also necessary for the reporting of the amounts reported to the Internal Revenue Service by the Minnesota employers and to the United States Department of the Treasury for tax collection and reporting on an employer record. Employees must always have a valid Federal Employer Tax Identification Number or Employer Tax ID number to file state tax returns.

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